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What kind of work style do you have? Traditional style, where you enter data manually on the spreadsheets and you keep switching from one tool to another to get things done; or the updated and modern style, where you use a project management tool that organizes, schedules and tracks all your projects in an effective and efficient way.

But What is a Project Management Tool?

Well, the answer is quite simple, just the way it is to use! First, let us tell you what Project Management is. Project Management is a way to manage all kinds and sizes of projects by defining clear goals, set timeframes, proper assignees, and crisp analysis – all in one space. A Project Management Tool is the software that helps companies to organize, schedule, plan and analyze projects with a task-driven approach that will streamline team collaboration and accelerate their work. 

Major Issues Because of Which Project Management Tools Are Needed

As the business grows, team members are bound to face the issues. This is because requests are many and resources are too few. Deadlines are tight, budgets are tighter, communication is haphazard, status updates go for a toss, feedback loops are never-ending, these issues can stretch your team flat. The four main issues which we think are faced by the team members and can be resolved with the help of project management tools are –

  1. Communication Problem – Teams don’t receive notifications only when any task is assigned to them, or when tasks or files are ready.
  2. Increased Manual Work – For instance, Inbound email requests require manual data entry and re-formatting to structure and assign work.
  3. Never-Ending Feedback Loops – Stakeholder feedback does not get centralized in one chronological summary.
  4. Duplication of Efforts – Priorities, assignees, and due dates remain unclear. Efforts get duplicated.

Features

The best project management tools are the ones that have built-in class features. You would definitely prefer those tools which streamline your processes, judiciously use your resources, make your projects profitable, and are themselves an agile Work OS. So basically, a quick, easy, and efficient solution that will keep you running up.

  • All-in-one Workspace – You can track multiple projects and get a clear overview of their progress – all in one system. This would help you to estimate deadlines more accurately, use forecasts based on comparable projects and plan for upcoming projects.
Project Management Tool Feature - Juggernaut
  • Easy Collaboration – You can easily eliminate email forms of communication with these project management tools which allow you to assign tasks, add comments, organize dashboards, and for proofing & approvals.
Project Management Tool Feature - Juggernaut
  • Cloud-Based Software – With cloud services, you can sign up on a website and get started right away, without the expense and delay of onsite configuration. Cloud services allow virtual teams to log in and access a central workspace from anywhere, on any platform or device, any time they’re connected to the internet.
  • Easy Documentation – Managing projects and all their documents can be tricky, and it’s crucial that everyone can access important files. A Project Management Tool lets you upload and share multimedia files.
Project Management Tool Feature - Juggernaut
  • Profitability Analysis – These tools let you stay on top of project budgets and expenses with accurate, current insights. You can plan the cost for each project phase, allocate budgets against projects, and see how much of your allocated budget has been spent — all at a glance.
  • Customizable Tool – You can customize the software as per your wish custom fields, print formats, custom scripts, etc.

What Should Your Team Look For While Choosing One?

Here is the list of key features every team should consider in their search for a perfect project management tool –

  • Visual Timelines – It is imperative for team members to know which teams are booked and who have the required bandwidth to ensure the best workflow. 

Juggernaut makes your work-life easier by letting you create and assign tasks to your employees. The system automatically adds the tasks in their to-dos to keep assignments and task-tracking hassle-free. And with mentions and real-time chat, there’s no need to bring external chats into internal communication.

  • Customizable Workflows – Every teams’ processes are unique. You should not be forced by any project management tool company to get adjusted according to their limitations. 

Juggernaut offers you On-The-Fly-Customizations by letting you map your most important data and add custom fields in your forms. You can customize form behavior by auto-fetching values, hide fields based on user roles, and create custom print formats all without a single line of code.

  • Real-Time Data Reporting – Your managers need to know how hard you’ve been working all day. 

The project management tool you choose should capture all the metadata around your team’s activities. It should also make it easy to generate reports from this real-time data. How many projects does your team complete each month? How much time does it spend on certain requests? The ability to answer questions like these prove your team’s value to stakeholders.

  • Seamless Integrations – Everyone prefers a single platform to do multiple things. Switching from one app to another utilizes more of your precious time and energy.

But a platform like Juggernaut comes with a host of built-in seamless integrations to help you move your business faster and hassle-free. 

So now that you know what is a project management tool and how easy it can make your work life, do choose an appropriate company that helps you take-off your business to greater heights. You can join your hands with Juggernaut because of its complete, versatile, and powerful Work OS.

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