Gantt Charts - Juggernaut

Managing projects can get complicated as well as high demanding. It has multiple riddles to solve, which cannot be done without making use of proper tools and charts. Over ⅓ of Project Managers spend 1 or more days manually collating project reports. Ouch! So for situations like these, Gantt Charts come to the rescue! Many Project Management Software provides you with the option of Gantt Charts.

What is a Gantt Chart?

Gantt Chart - Juggernaut

What do you interpret from this image? Added colors, eye-catching visual cues, better representation, right? This is exactly what a Gantt Chart does! It shows you how tasks are linked to each other and shows their execution sequence, based on start and end dates set in the tasks. It is a bar chart that shows a project schedule over a specific time. They tend to have dependencies, if available. Multiple team members, color-coded tasks, calendars, and much more can be included to get a better understanding. You can see your entire project timeline and track milestones as you go further. You can create reports, improve workflows and definitely boost the productivity of your team.

An online Gantt Chart Tool can make your project management work super easy, especially if it’s a provision of an extensive project management software. 

How Gantt Charts Are Useful?

  • Modern Gantt Charts empowers project managers to create boards, add new tasks, assign team members, and visualize the entire project’s progress from start to end. 
  • Enable the entire team to be on the same page.
  • They interconnect all the tasks, thus making it easier for managers to see the exact flow of their undergoing projects.
  • Merge multiple platforms into one to cut down the time and efforts.
  • Help to reach goals and identify the ‘hindrances’ so that these can be headed off before the project stalls.
  • Help Project Managers to determine their projects’ critical path and planning the workflow. 

Key Components Of Gantt Charts

Every basic chart has the same foundation – X-axis and Y-axis. Gantt Chart has Tasks on Y-Axis and Time on X-Axis.

Gantt Chart - Juggernaut

Let us get down to the critical components of Gantt Charts –

  1. Expected Time: You can enter the number of hours which you expect are going to be spent on this task. The length of each rectangle tells you how long a task is expected to take, known as the duration of the task. These show start and end dates.
  2. Tasks: In project management, a task is an actionable unit or activity which needs to be completed.
  3. Status: You can add the status of the Project or change the same whenever needed, e.g., from ‘Open’ to ‘Working’, ‘Overdue’, ‘Pending Review’, ‘Completed’, or ‘Cancelled’
  4. Dependent Tasks: Dependent tasks indicate that a particular task is dependent on another task, and the former cannot be completed before the completion of the latter.
  5. Project: In case a task is added independently, you may choose to link the task to a particular Project. If the task is created from a Project, the details of the Project get automatically added.
  6. Weight: If a particular task carries some weightage out of a project, or otherwise, the weightage can be specified here. This weightage gets calculated in the Percentage Task Completion Method by Task Weight.
  7. Color: Each task can be recognized by a different color. This helps in identifying a task while creating Gantt Charts.
  8. Actual Start Date: The actual date and time on which the Task is started get recorded on the Timesheets.
  9. Actual End Date: The actual date and time on which the task was finished get recorded here via the Timesheets.

How Can You Make A Colourful Gantt Chart Using Juggernaut?

Juggernaut allows users to add colors to certain documents for better visual cues and representation. You can do so by customizing Tasks under the Projects module.

Steps To Add Colours To The Gantt Chart 

  1. Go to ‘Customize Form’ in the system and select ‘Task’ in the ‘Enter Form Type’ option. Alternatively, you can reach this screen by going to Menu > Customize from the Task list or form.
  1. Add a new field in the doctype of fieldtype color.
  2. Check In List View option.
How to make Gantt Chart - Juggernaut
  1. Save the form, go back to the Task List, and reload.
  2. When opening an existing or new Task, you should see a color field. Pick a color for the Task.
How to make Gantt Chart - Juggernaut
  1. Go back to the Task list and switch to Gantt view.
Gantt View - Juggernaut

Advantages of Using Gantt Charts

You’ll find that almost all the companies make use of Gantt Charts at some point. Well, the advantages of using it are so many that it becomes imperative for organizations to analyze data using Gannt charts.

  1. Keep You In Track – Gantt Charts shows everything laid out in the correct place – the progress of the project, its status, its assignees, and timelines. 
  2. Increase Productivity – Since everything is hosted in one place, people know what they need to work on, how long they would take, everything being specifically shown, thus no back and forth about any project. This means less time is wasted and more work is done.
  3. No Communication Haphazard – If you use a correct project management software like Juggernaut, you’ll be able to work collaboratively. This is because our platform allows you to add notes and comments to specific tasks which act as a single platform where your team members can communicate without any disturbance!
  4. Increase Accountability – Everyone knows who has to do what and nobody wants to be responsible for delayed tasks. Due to this transparency, people feel accountable for their tasks and tend to do them within the timeframe. 

Essential Features to be Considered While Choosing a Gantt Chart Software

Each project is unique. Thus, whatever software you choose should have relevant and numerous features so that it suits your requirements.

  1. Multiple Views – You should choose a software that provides you different views for your projects. To outline the project details, Gantt Charts are just not enough. For all the people to understand better, different views such as List View, Calendar View, Kanban View, etc should be available. 
Essential Feature - Gantt Chart - Juggernaut
  1. Automation – Choose a software that saves your time from performing periodic mundane tasks. Automation features such as –
  • Assignment Rule – An Assignment Rule lets you set up the automatic assignment of documents to Users. Assignment Rule will be useful in a scenario wherein you have a support team and incoming support tickets. To assign the support tickets automatically amongst the employees who work on support, an Assignment Rule can be used. 
Essential Feature - Gantt Chart - Juggernaut
  • Milestone Tracking – You can automatically track milestones based on the lifecycle of a document if it undergoes multiple stages. Milestones can be a great source for reporting and notifying. For example, if Lead Qualification is a milestone on “Lead”, milestones can help generate reports on the number of leads being qualified in a period.
Essential Feature - Gantt Chart - Juggernaut
  • Auto Repeat – Auto Repeat feature helps you create certain documents automatically in a given time period. 
Essential Feature - Gantt Chart - Juggernaut
Essential Feature - Gantt Chart - Juggernaut
  • Event Streaming – Event Streaming enables inter-site communications between two or more sites. You can subscribe to Document Types and stream Documents between different sites. 
  1. Analytics – Another significant advantage that a work management platform has over a standalone Gantt chart tool is analytics. 

Juggernaut, for instance, shows analytics on real-time data which makes it easier for you to make reports and assumptions.

  1. Templates – Juggernaut, for e.g., provides you a wide range of customizable templates to choose from.
  1. Friendly User Interface – A Project Management Software should have a friendly interface so that whether you’re a rookie or pro, it won’t matter. You should be able to handle complex functions in few simple clicks. 

Alternative to Gantt Charts

Although Gantt Chart is the standard way of projecting any task detail, a business may prefer other alternatives also. One such alternative is Kanban View.

Kanban in Japanese means “billboard” or “signboard” as the task management method traces its origin back to Toyota’s lean manufacturing process. In a typical kanban board setup, you have a board or wall which is divided into sections that represent different stages of execution or realization. Tasks go up on the board as sticky notes or Post Its and move through the board updating its current stage in the process.

Alternative to Gantt Chart - Juggernaut

Juggernaut renders the Kanban view for tasks based on its status. You can update the status of a task by moving the representative card from one column to the next. You can also assign colors to these columns for visual reference.

Related Post